Online board meetings are an excellent way to bring your Board together without the limitations of space, time, and travel. However, there are some issues to make these meetings productive. This article explores ways to ensure that your online board meetings are as efficient as they can be.
Keeping everyone engaged. Board members who are online may feel less inclined than in person to speak up, which can hinder the flow of a meeting and hinder discussion. This can lead to miscommunication and misunderstandings. This can be resolved by ensuring that the appropriate technology is used and creating clear communication protocols for virtual meetings.
Board meetings require significant preparation. Board management software with document storage makes it easier to stay on top of assignments and tasks. This helps the meeting be focused on the crucial issues and boosts the efficiency of your board.
Mute is an ideal tool for online board meetings. There are many people who have children, pets or coworkers at home while they work and these distractions can make it difficult to have a focused discussion. Muting everyone until they’re speaking is a great method to avoid distractions from disrupting the meeting. The agreement on maximum time for speaking can also help avoid one person dominating the discussion. Having someone take minutes will ensure that all discussions are documented and incorporated into the meeting notes. A specific time limit for each item on the agenda can make sure that the meeting goes smoothly.